Resolution 07-14

 

 

 

Authority Member __________________ moved approval of the following Resolution:

 

A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR THE EL PASO -  TELLER COUNTY EMERGENCY TELEPHONE SERVICE AUTHORITY (EL PASO – TELLER COUNTY 9-1-1 AUTHORITY) FOR THE BUDGET YEAR 2008 AND APPROPRIATING SAID BUDGET TO THE LINE ITEMS IN THE HERETO ATTACHED BUDGET.

 

WHEREAS, pursuant to Part 1 Article 1 of Title 29 of the Colorado Revised Statutes each local government shall adopt an annual budget; and

 

WHEREAS, the El Paso – Teller County Emergency Telephone Service Authority (“Authority”) is a separate governmental entity created pursuant to Section 29-1-203, C.R.S., by the Restated Intergovernmental Agreement (“Creation Agreement”), by and among certain governmental entities, to administer the operation of an emergency telephone service program; and

 

WHEREAS, pursuant to the Creation Agreement and Part 11, Article 11, Title 29, C.R.S., the Authority imposes an emergency telephone charge for purposes of operating the emergency telephone system within El Paso and Teller Counties (“System”); and

 

WHEREAS, the Authority Board of Directors (“Board”) has appointed a budget officer to prepare and submit a proposed 2008 budget to the Authority at the proper time; and

 

WHEREAS, such budget officer has submitted the proposed budget to the Authority on or before October 15th, 2007 for its consideration; and

 

WHEREAS, upon proper notice, duly published in accordance with law, the budget was open for inspection by the public at a designated place, and a public hearing was held on November 21st, 2007, and interested electors were given the opportunity to file or register any objections to the budget; and

 

WHEREAS, the budget shall set forth all proposed income and expenses for the operation of the two-county 9-1-1 system; and

 

WHEREAS, the budget must contain a written budget message.

 

NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:

 

The 2008 budget, hereto attached, is adopted.

 

BE IT FURTHER RESOLVED AS FOLLOWS:

 

The budget amounts for each line item are appropriated as recorded in the hereto attached 2008 budget, such appropriation totaling $___________________.

 

Authority Member _______________seconded the adoption of the foregoing Resolution. The roll having been called, the vote was as follows:

 

Authority Member:     Beahan                                    aye/nay/not present/abstain

Authority Member:     Carey                           aye/nay/not present/abstain

Authority Member:     Felice                           aye/nay/not present/abstain

Authority Member      Grayson                       aye/nay/not present/abstain

Authority Member:     Navarro                       aye/nay/not present/abstain

Authority Member:     Silloway                      aye/nay/not present/abstain

Authority Member:     Weller                          aye/nay/not present/abstain

Authority Member:     Woodward                  aye/nay/not present/abstain

Authority Member:     Zani                             aye/nay/not present/abstain

 

Done this  21st  day of November 2007, at Colorado Springs, Colorado

 

                                                                       

                                                                        El Paso – Teller County

            (SEAL)                                               Enhanced 9-1-1 Authority

 

 

_______________________                          ______________________

Robert Weller, Vice-Chairman                                   Dave Felice, Secretary

 

 

Written Budget Message

 

The El Paso – Teller Enhanced 9-1-1 Authority was formed in 1990 to upgrade the existing C9-1-1 emergency telephone reporting system. The Authority was formed by Intergovernmental Agreement signed by all county, city and special fire districts in the two-county area. The purpose of the Authority is to provide for the twenty-four hour continuous operation of the emergency telephone service authority and ensure that appropriate technological upgrades are incorporated in the system, and to fund the same through the imposition of an emergency telephone charge, all as authorized by Part 1, Article 11, Title 29, of the Colorado Revised Statutes. The Authority is governed by a nine member Board of directors consisting of three members from the City of Colorado Springs, two members from El Paso County, one member from Teller County and three members from small towns, special districts and military facilities within the counties.

 

During 2002, the El Paso – Teller Enhanced 9-1-1 Authority issued a Restated Intergovernmental Agreement that was signed by all the original  IGA signors. The re-stated IGA cleared the language of the agreement to match the then current Colorado Revised Statutes pertinent to 9-1-1.

 

During August of 1990, the Authority began collecting a $.50 surcharge authorized by § 29-11-102, C.R.S.. From that time through 1996, the Authority collected sufficient revenue to meet the needs of the emergency telephone system.

 

Based on a review of current expenses, anticipated revenue and capital expenditures, the Authority set the 2008 surcharge at $.70 per access line. The Authority has determined that the $.70 surcharge will be needed for the year 2008, and set the 2008 surcharge prior to September 1st, 2007 as required by Colorado Revised Statutes.

 

Work will begin to increase the number of monitors at each call-taker and dispatcher position so that mapping (GIS) data can be displayed. This is additional technology now being made available to all centers.

 

As with any technology system, the current 9-1-1 system has become outdated. The current technology used in the system needs to be replaced with newer and more efficient technology. The NG9-1-1 system is currently being designed and could be implemented within the next two years. Costs for this system remain unknown; however technology does not come cheap and significant funding for this change is anticipated.

 

The Authority is an enterprise under the TABOR amendment to the Colorado Constitution, and is accounted for on a flow of economic resources measurement focus. With this measurement focus, all assets and liabilities associated with the operation of this Enterprise Fund are included on the balance sheet. Fund equity (i.e. net total assets) is segregated into retained earning components. Proprietary fund-type operating statements present increases (e.g. expenses) in the net total assets. Pursuant to §29-11-104 (3), C.R.S., all remaining moneys shall be carried over to succeeding years.

 

During 2008 the Authority will:

 

·         Continue with all professional service contracts and maintenance contracts, which were a part of the 2007 budget.

 

·         Continue funding the needs of the Public Safety Answering Points (PSAP) to train new personnel as they are hired.

 

·         Pay maintenance costs of the Regional CAD system.

 

·         Continue to purchase 9-1-1 network and selective routing services from Qwest Communications, in its role as the statewide Basic Emergency Service Provider.

 

·         Complete work at the Fort Carson PSAP to equip it to handle the law enforcement requirements.

 

·         Add third monitors to call taking positions for display of map (GIS) data.

 

·         Continue the research and development of the technologies required for the internet protocol based PSAP. (NG9-1-1).

 

The Authority establishes a budget by the following procedure:

 

·         The Budget Officer submits to the Authority prior to October 15th a proposed budget for the fiscal year 2008. The operating budget includes proposed expenditures and the means for financing them.

 

·         Public notice by publication is provided and comment is taken at a public hearing, following which the Authority formally adopts the budget.

 

·         The Authority is authorized to transfer budget amounts between line items within the fund. However, the Authority must approve any revision that alters the total appropriation of the fund.

 

·         The budget for the enterprise is adopted on a basis consistent with Generally Accepted Accounting Principles (GAAP).

 

LEASE PURCHASE

 

The Authority has one lease purchase agreement that was signed in June of 2003 with Wells Fargo Brokerage Services, LLC. This information is provider pursuant to § 29-1-103 (3) (d), C.R.S.

 

Wells Fargo Brokerage Services, LLC lease-purchase financing was used to purchase the land and construct the 9-1-1 Administrative and Training Facility located at 2350 Airport Road, Colorado Springs, Colorado 80910 at a cost of $2,275,727.12 and down payment of $133,694.11. A financed amount of $2,142,034.01 is to be paid in equal payments of $194,712.07 for fourteen (14) payments.

 

 

 

 

 

 

Pmt

Total Payment

Interest

Principal

After Payment

After Payment

Payment Due

 

Due

Payment Due

Payment Due

Principal Bal

Termination

Date

 

 

 

 

 

 

 

9

 $ 194,712.07

 $   26,566.55

 $ 168,145.52

 $ 905,250.26

 $ 904,250.26

15-Jan-08

10

 $ 194,712.07

 $   22,404.94

 $ 172,307.13

 $ 732,943.13

 $ 732,943.14

15-Jul-08

11

 $ 194,712.07

 $   18,140.34

 $ 176,571.73

 $ 556,371.41

 $ 556,371.41

15-Jan-09

12

 $ 194,712.07

 $   13,770.19

 $ 180,941.88

 $ 375,429.53

 $ 375,429.53

15-Jul-09

13

 $ 194,712.07

 $    9,291.88

 $ 185,420.19

 $ 190,009.34

 $ 190,009.34

15-Jan-10

14

 $ 194,712.07

 $    4,702.73

 $ 190,009.34

 $              -  

 $           1.00

15-Jul-10

 

 

 

 

 

 

 

 

 

2008 Budget

 

Attached: