El Paso – Teller County E9-1-1 Authority
October 22, 2008
Meeting Minutes
Authority Members Present: Bill Beahan, Pete Carey, Ron Gibson,
Jim Grayson, Michael Gower, Bud
Silloway and Paul Zani.
Authority Members Absent: Robert Weller and Marcus Woodward.
Vacancies: None
Other Personnel Present: James Anderson, System Manager, Robert
Cole, Legal Counsel and Christy Davis,
Administrative Assistant.
1) Call to Order:
The October 22, 2008 regular session meeting of the El Paso –
Teller E9-1-1
Authority was called to order at 2:00 PM by Vice-Chair Paul Zani. The
meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,
Colorado Springs, Colorado.
2) Act on requests of Authority Members who have
asked to be excused:
Motion was made by Bud Silloway to excuse Robert Weller and
Marcus
Woodward; second by Jim Grayson.
Motion passed unanimously on voice vote by the 7 Authority Members
present.
3) Introductions:
The audience and Authority Members introduced themselves.
4) Public to be Heard:
There were no items brought forth at this time.
5) Consent Calendar:
A - Approve the minutes of the September 24, 2008 Authority
Meeting.
B - Approve the October financial statement and authorize payment of
the monthly bills.
Motion was made by Ron Gibson to approve the consent calendar;
second by Bud Silloway.
Motion passed unanimously on voice vote by the 7 Authority Members
present.
6) Report by the System Manager:
Mr. Anderson had evaluations from the “Survive & Thrive”
training for Authority
members to review. He also mentioned that batteries were being replaced in UPS
units system-wide so that all units will have been replaced by the end of 2009.
7) Approve Authority Resolutions:
A - The telecommunicator of the third quarter award was
presented to Amy
Stalnaker by Vice-Chair Paul Zani. The resolution was passed at the
September 24th meeting.
8) Reports by Standing Committees:
A - PSAP Manager’s Committee
Liz reported that she felt the “Survive & Thrive” training had been
a success and that there had been a 95% attendance rate. She also reported
that the CAD to CAD intersection issue with CSPD is being worked on
and that there was a need to define usage of Geocast at the agencies. She
also presented a certificate to the Authority for their support of the
dispatchers and calltakers at EPSO and also presented a thank you card to
Troy Pring for his assistance during the “Survive & Thrive” training.
9) Old Business:
A - Discussion of 2009 Budget.
Agencies that have made requests for capital expenditures will have
representatives present to answer any questions the board might have
a little later. Mr. Anderson stated that the acceptance paperwork for the
EPSO mobile data project (AFR) had been signed, and that training was
currently going on for deputies. The board can also expect to see a letter
requesting 60 more mobile licenses for the EPSO and that he will make
the adjustments to the numbers in the 2nd draft of the budget.
Mr. Anderson also informed the Authority that the contingency fund has
been raised from $200,000.00 to $400,000.00. It was also discussed that
a formula could be used to calculate what the reserve should be, and that if
this is the desire of the board, this can be accomplished prior to the next
budget deadline.
B - NG911 RFI
Each board member was given a copy of the RFI. It was discussed that
this will be a good starting point and that it asks for support costs as well
as equipment and installation costs. If there are any concerns, comments
or questions, please contact Mr. Anderson in the next few days.
Responses to the RFI are due by December 19, 2008, and after the first of
the year, a committee will be formed to review and evaluate the
responses.
C - Placing items on the agenda.
Because the open meeting requirements must be met, all items that can be
“reasonably anticipated” must be placed on the agenda prior to the
meeting date. According to the Authority By-laws, the agenda must be
posted five days prior to the meeting, and agenda items must be submitted
ten days prior to the meeting. It was discussed that upon recommendation
from the attorney, a policy should be created to meet with current case
law. Also the places where the agendas are to be posted each month are
designated at the beginning of the year by resolution.
It was decided that a policy would be created and that a draft would be
ready for Authority review at the January meeting.
10) New Business:
A - PSAP Budget Request Presentations
Colorado Springs PD
Tina Young was present to answer questions. She was asked about the
need to have a television at each position and she replied that they would
allow personnel to stay informed of local and national events. It was
discussed that there were other less expensive alternatives to achieve the
same goal. It was also mentioned that if televisions are purchased that the
radio department at CSPD would be responsible for maintenance.
In regard to the CALEA accreditation, the Authority is being asked to
fund the initial costs but Chief Gibson stated that CSPD would budget for
the yearly reaccreditation charges. It was also discussed that if this is
funded for one agency then it can be expected that other agencies will
request the same funding.
Also, the $191,000 requested at the last meeting for use in 2008 to
purchase hardware should be put back into the 2009 budget request
because the equipment may not be purchased until next year.
El Paso County SO
Liz Brown was present to answer questions. An additional $3000.00 was
requested to pay for conference attendance for an additional person not
currently authorized by policy, and this will be a yearly request by this
agency. Mr. Anderson said that in this instance the board could also
expect the other agencies to make the same request for increased funds for
conferences. It was discussed that any open conference slots not being used by board members or authorized personnel be available for anyone
else in the system wanting to go. The System Manager would be informed
of the open slots and requests from personnel would come through him.
Fountain PD
Dawn Lucero was available to answer questions. Fountain has requested
the SOP module for CAD. This is a onetime cost, with yearly
maintenance costs. Discussion on Fountain’s request for ContactMap
for front desk personnel was also discussed. At this time, policy states
that funds can only be expended for 9-1-1 functions when dealing with the
enterprise licensing. The question is if licenses can be used for non 9-1-1
purposes and should 9-1-1 funds be expended for them.
Woodland Park PD
Jim Halloran was available to answer questions. Woodland Park
requested 10 mobile licenses; the agency is responsible for the
hardware. Jim Anderson stated that technical personnel are investigating
how to consolidate mobile applications so that vehicles could be tracked
by neighboring agencies in both counties.
11) Executive Session
Not necessary.
Authority Members were given a certificate from the County Commissioners to
recognized their service to the community.
12) Adjournment:
A motion was made by Ron Gibson to adjourn the meeting; seconded by
Paul Zani.
Motion passed unanimously on voice vote.
Meeting was adjourned at 3:30 PM.
Submitted for Approval By:
Michael Gower, Authority Secretary