El Paso – Teller E9-1-1 Authority

September 26, 2007

Meeting Minutes

 

 

Authority Members Present:                       Peter Carey, David Felice, Bud Silloway,

                                                                        Tim Sullivan, Robert Weller and Paul Zani.

 

Authority Members Absent:                        Bill Beahan, Manuel Navarro and Marcus

                                                                        Woodward.

 

Vacancies:                                                      None

 

Other Personnel Present:                             James Anderson, System Manager, Robert

                                                                        Cole, Legal Counsel and Christy Davis,

                                                                        Administrative Assistant.

 

 

1)         Call to Order:

            The September 26, 2007 regular session meeting of the El Paso – Teller E9-1-1

            Authority was called to order at 2:00 PM by Chairman Tim Sullivan.  The

            meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,

            Colorado Springs, Colorado.

 

2)         Act on requests of Authority Members who have asked to be excused:

            Motion was made by Robert Weller to excuse Bill Beahan, Manuel Navarro and

            Marcus Woodward; second by Bud Silloway.

 

            Motion passed unanimously on voice vote by the 6 Authority Members present.

 

3)         Introductions:

            Introductions were made and Jim Anderson introduced Chris Bragg as the new

            IT person on staff.

 

4)         Public to be Heard:

            No items were brought forth at this time.

 

5)         Consent Calendar:

            A -       Approve the minutes of the August 22, 2007 Authority Meeting.

            B -       Approve the August 2007 financial statement and authorize payment

                        of the monthly bills.

            C -       Approve Policy 4.37.

 

                        It was suggested that the August minutes should reflect the rate of tariff

                        ($0.70) in Item 7A in the minutes (Tariff setting resolution).  That change

                        will be made.

 

                        Motion was made by Dave Felice to approve the consent calendar with the

                        amended minutes; second by Robert Weller.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

6)         Report by the System Manager:

            Mr. Anderson had nothing further to report other than the fact that there had been

            a small fire at the 9-1-1 facility outside in the wood chips and that CSFD had

            been called.

 

7)         Approve Authority Resolutions:

A -       Resolution 07-11, A RESOLUTION AUTHORIZING THE CHAIRMAN

                        OF THE AUTHORITY TO SIGN A FIVE YEAR CONTRACT WITH

                        QWEST CORPORATION TO PROVIDE A POINT TO POINT T1

                        WIDE AREA NETWORK FOR USE BY THE AUTHORITY.

 

                        Motion was made by Bud Silloway to approve the resolution; second by

                        Robert Weller.

 

                        Motion passed on a roll call vote with 6 ayes and 3 not present.

 

                        Resolution 07-12 was pulled from the agenda until after an executive

                        executive session.

 

                        Motion was made by Robert Weller to go to executive session at the end

                        of the meeting for “determining positions relative to matters that may be

                        subject to negotiations; developing strategy  for negotiations; and

                        instructing negotiators”; second by Paul Zani.

 

                        Motion passed on a roll call vote with 6 ayes and 3 not present.

 

8)         Reports by Standing Committees:

A -       CAD Users Group

 

                        No report at this time.

 

B -       PSAP Managers Committee

 

            Liz reported that there are two items that will come up later in the

            agenda.

 

9)         Old Business:

            A -       Discussion of 2008 Budget

                        Travel Per Diem for Conferences

 

                        A request was made by the PSAP Managers Committee for the Authority

                        to approve payment for travel per diem at conferences.  Currently only

                        Authority members receive a per diem.  It was discussed that if the request

                        was approved the policy concerning conferences would have to be

                        revised and an additional $10,000 would have to be budgeted in the

                        conference funding line item.  The process of the agency or the individual

                        paying for everything up front and then being reimbursed by the Authority

                         will stay in place.

 

                        Motion was made by David Felice to amend Policy 4.23 to include per

                        diem for all conference attending personnel; second by Bud Silloway.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

                        CISM Presentation

            It was discussed that Critical Incident Training could be provided for all

                        dispatch personnel for about $85.00 per person.  It would be five, one day

                        sessions so all staff could be accommodated.  The PSAP Managers are

                        also willing to guarantee attendance of their employees.  The total cost

                        of the training is $15,500.  The class will most likely be held at Regional

                        Building.  If approved, the money will have to be included in the 2008

                        budget.

 

                        Motion was made by David Felice to approve the training and have the

                        funds placed in the budget; second by Bud Silloway.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

            B -       Qwest Update

            Mr. Cole reported that the only thing still unresolved is the

                        wireless cost recovery issue.  The credits or changes have not yet been

                        reflected in the billing but should take effect soon.

 

10)       New Business:

A -       Mobile Data Terminals for Monument PD.

                        Monument PD is requesting three mobile units for their department.  The

                        cost would be $800.00 per unit plus maintenance.

 

                        Motion was made by Bud Silloway to approve the request; second by Paul

                        Zani.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

            B -       PSAP Budget Request Presentations.

 

                        Colorado Springs Police Department

            Mr. Anderson stated that the two EOC positions had been removed from

the request.  There was discussion about the status of getting the printers purchased by the Authority out into the fire stations and issues related to

HiTech CAD and the status of CAD2CAD.  The practice of having to rollover funds yearly for the project were grounds for concern for members of the Authority.  It was decided that a formal request would be

made to get a status report on each portion of the RCAD project and

there will be further discussion at the next meeting.

 

                        Cripple Creek Emergency Communications

 

                        The only comment was that it is recommended that all chairs

                        are purchased from a single source to ensure warranty work.

 

                        El Paso County Sheriff’s Office

 

                        Minor changes were made to the request.

 

                        Fountain Police Department

            The Visicon portion has been removed from the request.  There is also a

request for mobile data terminals but the City of Fountain will not fund the antennas.

 

                        Fort Carson Fire Department

                        Two items have been added, a criminal justice message switch ($50,000)

                        and the cost for re-accreditation in EMD, Fire and Police ($9000).  That

                        would be added to the $2696.00 in the original request.

 

                        Manitou Springs Police Department

 

                        No changes to this request.

 

            C -       Discussion regarding moving the October meeting from the 24th to the

                        17th due to conference conflict.

 

                        Due to the Visicon conference it was suggested that the board meeting be

                        changed to another date.  After some discussion it was decided that

                        October 19th would be the best alternative.

 

                        Motion was made by David Felice to vacate the Oct. 24h meeting and

                        have it on October 19th at 1:00 PM; second by Bud Silloway.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

11)       Executive Session:

Motion was made by Bud Silloway to enter into executive session for

            “determining positions relative to matters that may be subject to negotiations; developing strategy  for negotiations; and instructing negotiators”;     second by

            David Felice.

 

            Motion passed unanimously on voice vote.

 

            When the regular session reconvened Resolution 07-12 was brought to a vote.

 

            Resolution 07-12, A RESOLUTION AUTHORIZING THE CHAIRMAN TO

            SIGN A CONTRACT WITH CONTACT ONE FOR ADDITIONAL GIS SERVICES

            THROUGH THE END OF 2007.

 

            Motion was made by Robert Weller to approve the resolution; second by Bud

            Silloway.

 

            Motion passed on a roll call vote with 6 ayes and 3 not present.

 

 

 

12)       Adjournment:

 

            A motion was made by David Felice to adjourn the meeting; seconded by Paul Zani.

 

            Meeting was adjourned at 3:54 PM.

 

            Submitted for Approval By:

 

 

            David Felice, Authority Secretary