El Paso – Teller E9-1-1 Authority

July 25, 2007

Meeting Minutes

 

 

 

Authority Members Present:                        Bill Beahan, Pete Carey, Bud Silloway,

                                                                        Tim Sullivan and Robert Weller.

 

Authority Members Absent:                         David Felice, Manuel Navarro,

                                                                        Marcus Woodward and Paul Zani.

 

Vacancies:                                                      None

 

Other Personnel Present:                              James Anderson, System Manager, Robert

                                                                        Cole, Legal Counsel and Christy Davis,

                                                                        Administrative Assistant.

 

 

1)         Call to Order:

            The July 25, 2007 regular session meeting of the El Paso – Teller E9-1-1

            Authority was called to order at 2:03 PM by Chairman Tim Sullivan.  The

            meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,

            Colorado Springs, Colorado.

 

2)         Act on requests of Authority Members who have asked to be excused:

            Motion was made by Pete Carey to excuse David Felice, Marcus Woodward

            and Paul Zani; second by Bill Beahan.

           

            Motion passed unanimously on voice vote by the 5 Authority Members present.

 

3)         Introductions:

            Introductions were not necessary at this time.

 

 

4)         Public to be Heard:

No items were brought forth at this time.

 

5)         Consent Calendar:

A -       Approve the minutes of the June 27, 2007 Authority Meeting.
B -       Approve the July 2007 financial statement and authorize payment

                        of the monthly bills.

            C -       Approve updated Policy 4.13.

 

                        The minutes have been amended to excuse Authority Members Sullivan

                        and Weller.  It was also discussed that the reason for updating Policy 4.13

                        was due to the recent senate bill that made the maximum amount charged

                        per page for copying $0.25.

 

                        Motion was made by Robert Weller to approve the consent calendar;

                        second by Bill Beahan.

 

                        Motion passed unanimously on voice vote by the 5 Authority Member

                        present.

 

6)         Report by the System Manager:

Mr. Anderson reported that after meeting with Peterson AFB personnel he is still

            unsure of their direction.  There are supposed to be more meetings but as of yet

            none have been scheduled.

 

            Concerning the South Central GIS issue, Mr. Anderson stated they are still waiting on the Utilities permission to release the data, however, it appears that

            the fire department has released some of the data to the contractor so now it is a legal issue.  Mr. Anderson will keep the Authority informed.

 

            At the PUC Task Force meeting there were 32 attendees.  Mr. Anderson said all

            who attended were impressed and complimented the Authority on their facility.

 

7)         Approve Authority Resolutions:

A -       Resolution 07-09, A RESOLUTION ACCEPTING THE 2006 AUDIT OF

                        THE EL PASO – TELLER COUNTY EMERGENCY TELEPHONE

                        SERVICE AUTHORITY (AUTHORITY) FINANCIAL STATEMENTS AS

                        SUBMITTED BY OSBORNE, PARSONS & ROSACKER, CERTIFIED

                        PUBLIC ACCOUNTANTS.

 

 

                        Motion was made by Pete Carey to approve the resolution; second by

                        Bill Beahan.

 

                        Motion passed on a roll call vote with 5 ayes and 4 not present.

 

8)         Reports by Standing Committees:

A -       CAD Users Group

 

                        Mr. Anderson reported that he was still waiting for the maintenance

                        billing from CSPD for CAD and that next year the invoices should come

                        here directly instead of reimbursing CSPD afterward.  He also said that the

                        CAD2CAD interface should in place prior to the next meeting.

 

            B -       PSAP Managers Committee

 

                        Liz thanked the Authority for authorizing the use of “911 bucks” to

                        recognize dispatchers.  She also stated that she was reviewing the

                        possibility of bringing in a trainer to help employees deal with

                        critical incident calls.  It was discussed that a policy would be written

                        outlining criteria for receiving 911 bucks and that the funding for this

                        would come out of the public education line.

 

9)         Old Business:


A -       Update regarding Peterson AFB.

 

                        Discussed under System Manager’s Report.

 

            B -       Update regarding data sharing with South Central Region.

 

                        Discussed under System Manager’s Report.

C -       Peterson AFB

            Still not sure what direction they are heading and are in a holding

                        pattern at this time.  It was discussed that if they are to remain a PSAP

                        they need to be held to the same standards as everyone else.  It was

                        mentioned that they wanted to send 6 people to the next Academy and

                        although they have been paying to train their own people it was thought it

                        might be a waste of time due to the high turnover rate and lack of

                        compliance to standards.  This will be referred to the attorney.



10)       New Business:

A -       Discussion of 2008 Draft Budget.

 

                        The 2008 draft budget packets were distributed to Authority Members. 

                        This includes all capital expenditure requests from agencies.  Mr.

                        Anderson will be preparing a document that will address some of the

                        requests for the next meeting.  The PSAP Managers will be present at

                        the September meeting to answer any questions regarding their requests. 

                        It is recommended that that tariff remain at $0.70.  There is also the option

                        of paying off the building early and saving on interest.  This will be an

                        agenda item until November when the budget will be approved.

 

                        In other business, it was discussed that so far no VOIP provider is paying

                        the 911 surcharge but there is legislature next year that should change that.

 

                        Also regarding the reverse 911 system, locally there is no charge for

                        usage but if you go over a cap of 20,000 calls per year there is additional

                        costs.  In October there will be meeting with agencies to assess how its

                        working and if there are any concerns.

 

                        Authority Members are reminded that the tariff setting meeting will be at

                        1:30 PM on August 22nd, just prior to the regular meeting.

 

B -       Request from EPSO for annual donation for Boo at the Zoo.

            A letter from EPSO had been receiving requesting an annual donation

            of $600.00 for candy for the Boo at the Zoo event in October.  It was

            discussed that if this annual donation were approved many more could

            follow since in the past this has been a year to year appropriation.  It

            was suggested that since in the past the Authority had donated $200.00

            for the event that they would approve that amount for the coming year.

 

            Motion was made by Pete Carey to donate $200.00 for the Boo at the Zoo

            event; second by Bill Beahan.

 

            Motion passed unanimously on voice vote by the 5 Authority Members

            present.

 

C -       House Bill 07-1344

 

            Mr. Anderson wanted to make the Authority aware of this bill and

            possibility of monies becoming available at some point.

 

 

 

D -       RFP for T1


At this point only two vendors are being considered, Qwest and Time Warner.  Mr. Anderson and Mr. Sullivan have both gone over the RFPs

            and were still uncertain which vendor would best fit the Authority’s

            requirements.  It was decided that both vendors would be asked to provide

            contracts and to have the attorney review and then a final recommendation

            could be made.

 

E -       Annual Report

            Pages of the annual report were distributed for review (minus the audit). 

            Authority Members were asked to let Mr. Anderson, Christy or Connie

            know if they found anything that needed to be corrected.

 

F -        Qwest

Mr. Cole reported that the litigation is coming to resolution slowly.

            There are still some wireless issues that could cause problems but

            its hoped not.  Within 10 days of filing there should be the final hearing,

            and it should be reflected in the September or November billing. 

            It was mentioned that there would end up being a credit of approximately

            $750,000 to $800,000, and that the total for legal services is somewhere around $30,000.  It was noted that it would be 3 years before Qwest could

            even request a raise in tariff and they would have to go before the PUC to do so.

 

11)       Adjournment:

A motion was made by Robert Weller to adjourn the meeting; seconded by Bud

            Silloway.

 

            Meeting was adjourned at 3:12 PM.

 

            Submitted for Approval By:


David Felice, Authority Secretary