June 25, 2008
Meeting Minutes
Authority Members Present: Bill Beahan, Michael Gower, Jim Grayson,
Bud Silloway, Robert Weller and Marcus
Woodward.
Authority Members Absent: Pete Carey, Ron Gibson and Paul Zani.
Vacancies: None
Other Personnel Present: James Anderson, System Manager, Robert
Cole, Legal Counsel and Christy Davis,
Administrative Assistant.
1) Call to Order:
The June 25, 2008 regular
session meeting of the
Authority was called to order at 2:00 PM by Chairman Robert Weller. The
meeting was
held in the E91-1 boardroom, located at
2) Act on requests of Authority Members
who have asked to be excused:
Motion was made by Jim Grayson to excuse Pete Carey, Ron Gibson and Paul
Zani; second by Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members present.
3) Introductions:
None were necessary as the audience and Authority members were well known to
each other.
4) Public to be Heard:
No items were brought
forth at this time.
5) Consent Calendar:
A - Approve the minutes of the May 28, 2008 Authority Meeting.
B - Approve
the June financial statement and authorize payment of the
monthly bills.
Motion was made by Michael Gower to approve the consent calendar;
second by Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
10) New Business: (Moved up on
agenda)
A - Discussion
on 2007 Audit.
brief overview of the findings of the 2007 Audit. He presented a financial
statement package which included: basic financial statements,
notes to financial statements, supplementary information, notes to
supplementary information and auditor’s reports on the financial
statements.
The highlights of the audit were as follows: Increase in cash due to
operating activities, prepaid expense up $1.2 million, increase in net
assets $2.9 million ($1.2 settlement and $1.7 operations) income up
$550,000, audit uncovered no unusual transactions, all items tested
had support and accounting records were in good order (few adjustments).
The audit will be approved by resolution at the July 23rd meeting.
6) Report by System Manager:
Mr. Anderson reported that he will be attending a South Central Region GIS
meeting the following day (June 25th) to develop an RFP to have a 5-county
map book (though each county’s map book will be separate). They will be
using Homeland Security money for this project. There have not been any
updates to the database they are using since October 2007. There are questions
regarding the sustainability of the data since there is no plan in place on who or
how updates will be made or how the updates will be shared among counties.
7) Approve Authority Resolutions:
There are no resolutions for approval this month.
8) Reports by Standing Committees:
A - CAD
Users Group
begin soon. And then the policy will updated as needed. The issues
with the TriTech to TriTech interface have been resolved.
B - PSAP
Managers Committee
to Thrive training and only one more is needed. The attendance for
the event is looking good also. She said that the new format for the
monthly call statistics that include the definitions, has been approved.
9) Old
Business:
A
- Hwy 115 Fire After Action Report
Feedback.
There were two primary areas of concern in the after action report. One
issue was that there were areas in the impacted area that have their phone
switch located in
another county (Fremont or
included in the notification (out of county area code). Mr. Anderson is
working with Steve Parker from Qwest to see if that can be resolved.
The other issue is military personnel coming into the area and having a
cell phone with an area code outside 719. There is a charge for each call
made from a “long distance” phone number so it was asked if the
Authority would be willing to accept the cost for long distance calls during
an emergency notification. The possibility of getting cost recovery from
the federal or state government in the case of a natural or man made
disaster was discussed. The attorney also cautioned that the language
should be very specific on the website to prevent liability.
Motion was made by Bill Beahan to approve allowing cell phones with
any area code to sign up for EWS notifications; second by Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
Mr. Anderson said that after an “event” there is normally an
increase in sign ups for notification via cell phone. He stated that a
stat sheet had been distributed to the Authority. At present time, updates
to the EWS database are made quarterly, each additional
update would be $500.00.
It was also discussed that starting in September, 9-1-1 PSAs will be run at
Tinseltown for 26 weeks. This will be in place of the usual spots on radio
and television.
10) New
Business:
B
- Revised statute regarding tariff
setting.
Mr. Anderson shared that the tariff setting statute had been revised and
that now Authorities can change their rate of tariff at any time but that it
can only be changed once in a year. He said that vendors still have to be
given 90 days notice of the change in tariff so it was suggested that the
Authority wait one additional month to set the tariff (in September instead
of August) so that one additional month of income could be received and
accessed for budget purposes.
Motion to change the tariff setting hearing to September by Bud Silloway;
second by Bill Beahan.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
11) Executive
Session:
Not necessary at this time.
12) Adjournment:
A motion was made by Bill
Beahan to adjourn the meeting; seconded by
Bud Silloway.
Meeting was adjourned at 2:53 PM.
Submitted
for Approval By:
Michael Gower, Authority
Secretary