El Paso – Teller E9-1-1 Authority

May 28, 2008

Meeting Minutes

Authority Members Present:                       Pete Carey, Ron Gibson, Michael

                                                                        Gower, Jim Grayson, Bud Silloway,

Robert Weller and Marcus Woodward.

Authority Members Absent:                        Bill Beahan and Paul Zani.

Vacancies:                                                      None

Other Personnel Present:                             James Anderson, System Manager and

                                                                        Christy Davis, Administrative Assistant.

1)         Call to Order:

The May 28, 2008 regular session meeting of the El Paso – Teller E9-1-1

            Authority was called to order at 2:00 PM by Chairman Robert Weller.  The

            meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,

            Colorado Springs, Colorado.

2)         Act on requests of Authority Members who have asked to be excused:

Motion was made by Bud Silloway to excuse Bill Beahan; second by

            Michael Gower.

Motion passed unanimously on voice vote by the 7 Authority Members present.

3)         Introductions:

Authority Members and the audience exchanged introductions.

4)         Public to be Heard:

No items were brought forth at this time.

5)         Consent Calendar:

            A -       Approve the minutes of the April 19, 2008 Authority Meeting.

            B -       Approve the May 2008 financial statement and authorize payment

                        of the monthly bills.

Motion was made by Ron Gibson to approve the consent calendar; second

                        by Marcus Woodward.

Motion passed unanimously on voice vote by the 7 Authority Members

present.

6)         Report by System Manager:

Mr. Anderson reported that a sample of the cover for the 2007 Annual Report had

            been included for review.

7)         Approve Authority Resolutions:

            A -       Resolution 08-09, A RESOLUTION RECOGNIZING THE PAST

                        SERVICE OF RAWLIN SOWELL TO THE EL PASO – TELLER

                        COUNTY ENHANCED 9-1-1 AUTHORITY.

Motion was made by Pete Carey to approve the resolution; second by

                        Marcus Woodward.

Motion passed unanimously on roll call vote by the 7 Authority Members

present.

                        It was reported that at 3PM on Thursday, May 29^th, Rawlin is being

                        honored by the Woodland Park Police Department in the city council

                        chambers.  Jim will bring a copy of the resolution for Rawlin to keep.

8)         Reports by Standing Committees:

            A -       CAD Users Group

No report at this time.

B -       PSAP Managers Committee:

Liz reported that they were continuing to work on the CAD-to-CAD

transfers and that there were still a few unresolved issues with the TriTech to TriTech interfaces.

                        She also reported they so far had two vendors that were willing to sponsor

                        the “Survive and Thrive” training.  They are asking each vendor to donate                          $100 to provide a continental breakfast each day.  They are still waiting to

                        hear back from 3 more vendors.  If outside vendors don’t participate, the

                        Authority may be solicited for a donation.

9)         Old Business:

            A -       Friends and Family CPR update:

Ken Hughlett reported that 601 students had been trained and it was

                        estimated that 2-8 more people per student had benefited from the kits.

                        This had been a pilot program and there has now been interest from both

                        Fountain Fire Department and Fountain Fort Carson High School.  It was

                        also mentioned that stickers had been put on all of the kits that had been

                        distributed to identify the Authority as a sponsor.  The Authority

                        purchased 100 kits, at $30 each for this project.

B -       Monthly Statistics sheet legend:

At the last PSAP Managers meeting concerns were raised in regards to the

                        statistic sheets.  A legend has been added to the bottom of the sheet with a

                        brief description of each category.  This is a temporary fix until the PSAP

                        Managers meet again in June to discuss the wording and policy changes

                        are made and approved by the Authority.  It was discussed that the new

                        NG911 software would be able to keep track of number rings and times

                        much better than the current software.

10)       New Business:

            A -       Discussion about JKA Consulting work week.

Mr. Anderson stated that he had been approached by staff members to go

                        to a 4 day, 10 hour work schedule.   Fridays would be half staff and

                        Mondays would be half staff but there would still be coverage for all

                        departments all five days a week.  He also said that online work orders

                        would soon be available and that techs would be paged and/or emailed

                        whenever a work order was submitted.  Mr. Anderson said if there weren’t

                        any concerns from the board that the new schedule would start the

                        following week.  No concerns were expressed.

B -       Hwy 115 Fire After Action Report on Early Warning.

A report compiled by JKA Consulting was distributed to board

                        members.  Since this was a larger notification, information was

                        more easily compiled in regards to how the early warning notification

                        worked.   The news coverage of the event also raised awareness and

                        more citizens registered their cell phones on the E9-1-1 website.

                        Also the office received some complaints and concerns, via email and

                        phone calls about how the system could be improved.  The biggest

                        concern seemed to be that only people with a 719 area code could register

                        their cell phones due to the long distance charges incurred.  It was 

                        discussed that either the Authority could decide to take on the costs or that

                        a way could be found to pass the cost on to the customer.  Mr. Anderson

                        asked that board members read through the entire report and he will put it

                        on the agenda for further discussion in June.

                        It was also mentioned that most of the agencies had returned their signed

                        policies for usage of the EWS system.

11)       Executive Session:

            A -       Request motion and vote to go into executive session reference §24-6-

                        402(4)(e) C.R.S., “Determining positions relative to matters that may

                        be subject to negotiations; developing strategy for negotiations; and

                        instructing negotiators.”

Motion was made by Pete Carey to go into an executive session to again

                        discuss a matter relative to the JKA Consulting contract;

                        seconded by Ron Gibson.

Motion passed on a voice vote with 6 ayes and 1 nay vote.

                        Executive session was entered into at 2:46 PM.

                        Regular session reconvened at 3:09 PM.

Upon reconvening it was stated that there would be no change in the

                        motion and vote previously taken during the March 19, 2008 meeting.

12)       Adjournment:

A motion was made Michael Gower to adjourn the meeting; seconded by Bud

            Silloway.

Meeting was adjourned at 3:10 PM.

            Submitted for Approval By:

            Michael Gower, Authority Secretary