El Paso – Teller County E91-1 Authority

April 18, 2007

Meeting Minutes

 

 

Authority Members Present:                        Bill Beahan, David Felice, Bud Silloway,

                                                                        Tim Sullivan, Robert Weller, Marcus

                                                                        Woodward and Paul Zani.

 

Authority Members Absent:                         Pete Carey and Manuel Navarro.

 

Vacancies:                                                      None

 

Other Personnel Present:                              James Anderson, System Manager,

                                                                        Legal Counsel and Christy Davis,

                                                                        Administrative Assistant.

 

1)         Call to Order:

            The April 18, 2007 regular session meeting of the El Paso – Teller E9-1-1

            Authority was called to order at 2:01 PM by Chairman Tim Sullivan.  The

            meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,

            Colorado Springs, Colorado.

 

2)         Act on requests of Authority Members who have asked to be excused:

            Motion was made by Robert Weller to excuse Pete Carey and Manuel Navarro;

            second by Bud Silloway.

 

            Motion passed unanimously on voice vote by the 6 Authority Members present.

 

3)         Introductions:

            The audience members and Authority introduced themselves.



7)         Approve Authority Resolutions:

            A -       Resolution 07-08, A RESOLUTION HONORING LYNN HART AS THE

                        TELECOMMUNICATOR OF THE FIRST QUARTER OF 2007.

 

                        This item was moved up for the convenience of those in attendance.

 

                        Motion was made by David Felice to approve the resolution; second by

                        Robert Weller.

 

                        Motion passed on a roll call vote with 6 ayes and 3 not present.

 

                        Tim Sullivan and Connie Chavez presented the award to Lynn Hart.

 

4)         Public to be Heard:

            No items were brought forth at this time.

5)         Consent Calendar:

            A -       Approve minutes of the March 21, 2007 Authority Meeting.

            B -       Approve the April financial statement and authorize payment of the

                        monthly bills.

            C -       Approve Policy Number 4.37.

 

                        Item C on the consent calendar was pulled for later discussion.

 

                        Motion to approve item A and B on the consent calendar was made by

                        Robert Weller; second by Bud Silloway.

 

6)         Report by the System Manager:

            Mr. Anderson had nothing further to report but updated the Authority on filling

            the GIS position, Barb Blanchard would be transitioning into the position vacated

            by Dan Gross and work will begin on filling her position (street naming).

 

7)         Approve Authority Resolutions:

            B -       Resolution 07-09, A RESOLUTION ADOPTING A POLICY FOR THE

                        USE OF SIGNATURE STAMPS.

 

                        A memo prepared by the attorney included in the packets was discussed.

                        It was decided that due to concerns about usage of the stamps, the

                        Authority By-laws would be revised so that all officers are designated as

                        signors on checks and each officer is responsible for their own signature

                        stamp if they choose to use one.

           

                        Motion was made by Bud Silloway to authorize Dave Felice and Robert

                        Weller to sign checks in the absence of Pete Carey; second by Paul Zani.

 

                        Motion passed unanimously on voice vote by the 6 Authority Members

                        present.

 

8)         Reports by Standing Committees:

            A -       CAD Users Group

                        Mr. Sullivan had no report.  Mr. Anderson reported that final testing of the

                        HiTech/TriTech interface is scheduled in May and that the CAD2CAD

                        testing between agencies will also be conducted.  Mr. Anderson also stated

                        that CSPD will be submitting invoices to us for payment for RCAD so that

                        should make it clearer where the funds are going.

 

            B -       PSAP Manager’s Committee

                        Liz Brown volunteered to be the chairperson for the committee.  Points of

                        discussion included:  EPSO using EWS for a mass notification, and

                        potential alternatives for accreditation including CALEA.  The next

                        meeting will be in June.

 

9)         Old Business:

            A -       Qwest Tariff Update.

                        This item will be discussed at the June meeting.

 

10)       New Business:

            A -       Agency limitations on gratuities.

           

                        It was discussed that EPSO and CSPD had policies concerning

                        “gratuities” and limitations on what can be accepted as gifts and

                        that there is also a state-wide amendment with the same

                        purpose.   There was a memo in the packets from the attorney offering his

                        opinion on the matter.  After some discussion it was decided that the

                        Authority would continue to give tokens of their appreciation to

                        dispatchers/calltakers as they have in the past.

 

                        Bill Beahan arrived at 2:48 PM.


 

            B -       South Central request for data.

 

                        The South Central region is creating a 5 county street centerline database

                        and sent a letter requesting data from us for El Paso and Teller counties. 

                        In return they would share the data from the other counties with us.

                        Some points of discussion were that an agreement would have to be signed

                        and that since they weren’t a governmental agency should data be shared

                        for free, also there were questions about who would maintain the

                        database.

 

11)       Adjournment:

            A motion was made by Robert Weller to adjourn the meeting; seconded by Dave

            Felice.

 

            Meeting was adjourned at 2:55 PM.

 

            Submitted for Approval By:

 

 

            David Felice, Authority Secretary