March 19, 2008
Meeting Minutes
Authority Members Present: Bill Beahan, Pete Carey, Ron Gibson,
Michael Gower, James Grayson, Bud
Silloway, Robert Weller, Marcus
Woodward and Paul Zani.
Authority Members Absent: None
Vacancies: None
Other Personnel Present: James Anderson, System Manager, Bob
Cole, Legal Counsel and Christy Davis,
Administrative Assistant.
1) Call to Order:
The March 19, 2008 regular
session meeting of the
Authority was called to order at 2:01 PM by Chairman Robert Weller. The
meeting was
held in the E9-1-1 boardroom, located at
2) Act on requests of Authority Members
who have asked to be excused:
All Authority Members were
present.
3) Introductions:
Mr. Anderson introduced
Ben Sloboda, the newly hired GIS analyst.
Also
following the death of two dispatchers from
accident, it was discussed that the Authority would like to do something to help
out the families. Troy Pring will get more information about what would be most
helpful.
Motion was made by Bill Beahan to contribute a food basket or other gesture
up to $100.00; second by Marcus Woodward.
Motion was approved unanimously on voice vote by the 9 Authority Members
present.
4) Public to be Heard:
No items were brought forth at this time.
5) Consent Calendar:
A - Approve
the minutes of the February 27, 2008 Authority Meeting.
B - Approve
the March 2008 financial statement and authorize payment
of the monthly bills.
C - Approval
of revised Policy 7.1 (CAD2CAD Transfers)
Michael Gower requested that item C be removed from the consent
calendar for future review.
Motion was made by Michael Gower to approve the consent items A & B;
second by Bill Beahan.
Motion passed unanimously on voice vote by the 9 Authority Members
present.
6) Report by the System Manager:
Mr. Anderson mentioned an
article in the Monument Tribune in which the wrong
agency had
initially been sent to a car accident on
been contacted by a reporter but when he got back to her she had already spoken
to the PIO for the Sheriff’s Office and had all of the information that she needed.
It was discussed that especially for fire responses it is very difficult to keep up
with changes in the response areas and unfortunately there will occasionally be
errors. While it is a complex problem the plan is to continue to strive to find and
correct all incorrect information. A list of recent updates made to each agency
was distributed for review.
7) Approve Authority Resolutions:
A - Resolution
08-07, A RESOLUTION HONORING DENISE
ACKART AS
TELECOMMUNICATOR OF THE
FIRST QUARTER OF 2008.
Motion was made by Bud Silloway to approve the resolution; second by
Bill Beahan.
Motion passed unanimously on a roll call vote with 9 ayes.
B - Resolution
08-08, A RESOLUTION INCREASING THE
AMOUNT OF
COMPENSATION FOR THE JKA
CONSULTING, LLC, CONTRACT
FOR THE YEAR 2008.
Motion was made by Bill Beahan to approve the resolution; second by
Pete Carey.
Motion passed unanimously on a roll call vote with 9 ayes.
8) Reports by Standing Committees:
A - CAD Users Group
TriTech and Hitech are working on two final issues and on the Tritech
side, agency to agency CAD to CAD should be complete by next week.
B -
PSAP Managers Committee
Liz reported that the
recognizing National Telecommunicator week at 9AM on April 17th
and that Authority Members and the public are welcome to attend.
9) Old Business:
A - Update on CSPD generator.
Mr. Anderson received an email from the City IT department letting
him know that they will need an invoice and bill of sale and
documentation from the attorney before they can mail the payment.
All of the above documentation was mailed on Monday so we should
be seeing the check soon.
10) New Business:
A - Update
on GIS
This topic has been covered earlier in the meeting. In addition,
there
have been positive signs from City of
and it is hoped that we can start sharing data and having the same
data in both CAD systems.
B - Re-appointment
of Bud Silloway to the Authority Board.
Motion was made by Bill Beahan to re-appoint Bud Silloway for a second
three year term; second by Michael Gower.
Motion passed unanimously on voice vote by the 9 Authority Members
present.
11) Executive Session:
A - Request motion and vote to go into executive session reference
§24-6-402(4)(e) C.R.S.,
“Determining positions relative to matters
that may be subject to
negotiations; developing strategy for
negotiations; and
instructing negotiators.”
Motion was made by Michael Gower to go into executive session on the
before mentioned grounds relative to the JKA Consulting contract; second
by Paul Zani.
Motion passed unanimously on voice vote by the 9 Authority Members
present.
Executive session was entered into at 2:40
PM.
Regular session
reconvened at 3:11 PM.
The following statement by the Attorney will be read into the minutes:
“Section 1-102 of the Authority’s Purchasing
Manual indicates that it
does not apply to the procurement
of professional services, which are
defined to include
services which are essentially intellectual in character
and which involve
analysis, evaluation, prediction, planning or
recommendations, and
services which involve extended analysis, the
exercise of discretion
and independent judgment in their performance, and
an advanced, specialized
type of knowledge, expertise, or training
customarily acquired
either by a prolonged course of study or equivalent
experience in the
field. This is a good and accurate
description of the
services that have been
provided by JKA Consulting, and also illustrates
why JKA Consulting has
been so valuable of a contractor to the Authority.
If further justification
is desired for sole procurement by the Authority of
services from JKA
Consulting, which I really do not believe is the case,
Sections 3-115 and 3-505
of the Purchasing Manual also exempt from
competitive bidding
contracts where there is a single supplier and there
is no competitive
product, and also where compatibility is the overriding
consideration. Again, I think these criteria are applicable
as I know of no
other contractor that is
currently available to provide services
comparative to those
provided by JKA Consulting, and the need for
compatibility with
existing Authority programs and services, and their
method of delivery is
paramount to the proper function of the E9-1-1
system and the public
safety”
Motion was made by Bill Beahan to direct the attorney to prepare and bring back a five
year contract extension to the JKA Consulting contract;
second by Michael Gower.
Motion passed unanimously on voice vote by the 9 Authority Members
present.
12) Adjournment:
A motion was made by Bud
Silloway to adjourn the meeting; seconded by
Michael Gower.
Motion passed unanimously on voice vote.
Meeting was adjourned at 3:15 PM.
Submitted for Approval By:
Michael Gower, Authority Secretary