El Paso – Teller E9-1-1 Authority

February 27, 2008

Meeting Minutes

 

 

Authority Members Present:                        Bill Beahan, Pete Carey, Ron Gibson,

Michael Gower, James Grayson, , Bud Silloway, Robert Weller,

Marcus Woodward and Paul Zani.

 

Authority Members Absent:                         None

 

Vacancies:                                                      None

 

Other Personnel Present:                              James Anderson, System Manager, Bob

                                                                        Cole, Legal Counsel and Christy Davis,

                                                                        Administrative Assistant.

 

1)         Call to Order:

 

            The February 27, 2008 regular session meeting of the El Paso – Teller E9-1-1

            Authority was called to order at 2:00 PM by Chairman Robert Weller.  The

            meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,

            Colorado Springs, Colorado.

 

2)         Act on requests of Authority Members who have asked to be excused:

 

            All Authority Members were present.

 

3)         Introductions:

            Audience members and Authority members introduced themselves.

 

4)         Public to be Heard:

            No items were brought forth at this time.

 

5)         Consent Calendar:

            A -       Approve the minutes of the January 23, 2008 Authority Meeting.

            B -       Approve the February 2008 financial statement and authorize

                        payment of the monthly bills.

            C -       Approval of revised Policy 4.23. (Conference Funding & Travel)

            D -       Approval of revised Policy 4.32. (PSAP Telecommunicator Program)

 

                        Motion was made by Paul Zani to approve the consent calendar; second by

                        Bud Silloway.

 

                        Motion passed unanimously on voice vote by the 9 Authority Members

                        present.

 

6)         Report by the System Manager:

 

            Mr. Anderson had a few additional items.  He reported that Sallie Clark is no

            longer the liaison between the board and the county commissioners, the new

            liaison is Amy Lathen.  She will be emailed the agendas and meeting information

            so that she can attend meetings if she would like to.

 

            GIS update – Mr. Anderson distributed a list of updates that had been made.  The

            process currently is taking 1-2 hours per agency but next month it should go more

            quickly. A mobile update had also been done.

 

            Staff – Mr. Anderson reported that a GIS person is being hired and will be coming

            in for their final interview the next day.  He also said that Connie Chavez

            is taking over the second GIS position.  She had been GPSing streets over the past

            six weeks and helping with other GIS tasks.  The Public Education position is

            being advertised and its expected that all positions will be filled soon.

 

            CSFD – The fire department is now forwarding information to staff.  There is a

            meeting scheduled with City GIS next week.

 

7)         Approve Authority Resolutions:

 

            A -       Resolution 08-06, A RESOLUTION AUTHORIZING THE ISSUANCE OF

                        THE AUTHORITY INSURANCE COVERAGE FOR ONE YEAR (MARCH

                        2008 – MARCH 2009) WITH VFIS AT A COST OF $20,225.00.

 

                        Motion was made by Bud Silloway to approve the resolution; second by

                        Bill Beahan.

 

                        Motion passed unanimously on a roll call vote with 9 ayes.

 

 

8)         Reports by Standing Committees:

 

            A -       CAD Users Group

 

                        There is no report at this time.  This project is close to being finalized. 

                        The last issue between TriTech and Hitech is almost completed.  The

                        PSAP Managers Committee is working on the policies for CAD-to-CAD

                        transfers.

 

            B -       PSAP Managers Committee

 

                        Liz reported that the meeting has been moved to the same day as board

                        meetings (every other month).  She said that a CAD-to-CAD policy

                        is being developed and that the 911 bucks project has started.

 

9)         Old Business:

            A -       Vacating the March 26th Authority meeting and rescheduling it for

                        March 19th.

 

                        Motion was made by Bill Beahan to vacate the March meeting and

                        reschedule it for March 19th; second by Bud Silloway.

 

                        Motion passed unanimously on voice vote by the 9 Authority Members

                        present.

 

            B -       Discussion regarding request for donation for Family CPR.

 

                        Ken Hughlett and Cathy Prudhomme made a presentation to the Authority

                        about the Family and Friends CPR program that was launching in the

                        schools.  They teach CPR, talk about the use of 911 and evacuation

                        planning.  By the end of the school year every student at the school will

                        have been trained in CPR and have a kit and DVD to take home to share

                        with family and friends.  Surveys are also sent home for follow up on the

                        number of people who have been trained on each kit.  They would like to

                        ask the Authority Board for a donation of $3000.00 to purchase 100 kits.

 

                        Motion was made by Paul Zani to donate $3000.00; second by Bill

                        Beahan.

 

                        Motion was approved unanimously on voice vote by the 9 Authority

                        Members present.

 

                        Ken and Cathy were invited to come to the May meeting and update the

                        board on the progress of the program.

 

            C -       Presentation to Authority by PSAP Managers regarding attendance

                        at board meetings and other Authority related meetings.

 

                        Kim Perkins spoke to the board concerning a proposed letter that was

                        going to be going out to the CEOs of the agencies.  She asked what the

                        intent of the letter was to be?  Mr. Silloway said that the letter was to

                        encourage the CEOs to support the PSAP Managers and allow them time

                        to attend the meetings.   Since the PSAP Managers are the

                        liaisons between the Authority Board and the agencies it is important that

                        they have representation at as many meetings as possible.  Kim said that

                        the PSAP Managers had decided to change their meeting to the same day

                        as board meetings to make it easier for managers to attend both.

 

                        After further discussion it was decided that a letter did not need to go out

                        at this time because PSAP Managers seemed to be handling the issue on

                        their own.  PSAP Managers were encouraged to come to the board if they

                        felt they needed any further assistance.

 

            D -       Discussion on final dollar amount from Qwest.

 

                        A copy of the credit invoice was put in the packets.  The amount of the

                        credit was more than anticipated and it is estimated that no payment will

                        have to be made to Qwest for approximately 96 months.  Since legal fees

                        were only $50,000 it was worth the battle.  Currently there is no cost

                        recovery going to wireless companies but that could change in the future.

                        House Bill 1249 would require VOIP providers and prepaid wireless

                        providers to pay the 911 tariff, and would also change how the tariff

                        is set.  It has already passed in the House and is moving on to the Senate.

                        Mr. Anderson will keep the board up to date on any developments.

 

10)       New Business:

 

            A -       Generator Update

 

                        An invoice was sent to the City Manager in the amount of $10,000.  

                        Authority Member Gibson confirmed that it had been received but no

                        response as of yet.

 

11)       Executive Session:

Not necessary.

 

12)       Adjournment:

A motion was made by Bud Silloway to adjourn the meeting; seconded by Paul

            Zani.

 

            Motion passed unanimously.

 

            Meeting was adjourned at 3:04 PM.

 

            Submitted for Approval By:

 

           

            Michael Gower, Authority Secretary