El Paso – Teller E9-1-1 Authority
January 23, 2008
Meeting Minutes
Authority Members Present: Ron Gibson, Michael Gower, James
Grayson, Bud Silloway, Robert Weller
and Paul Zani.
Authority Members Absent: Bill Beahan, Pete Carey and
Marcus Woodward.
Vacancies: None
Other Personnel Present: James Anderson, System Manager, Linda
Alexander, Legal Counsel and Christy
Davis, Administrative Assistant.
1) Call to Order:
The January 23, 2008 regular session meeting of the El Paso – Teller E9-1-1
Authority was called to order at 2:00 PM by Vice Chair Robert Weller. The
meeting was held in the E9-1-1 boardroom, located at 2350 Airport Road,
Colorado Springs, Colorado.
2) Act on requests of Authority Members who have
asked to be excused:
Motion was made by Paul Zani to excuse Bill Beahan and Pete
Carey; second by
Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members present.
3) Introductions:
Audience members and Authority members introduced themselves.
4) Public to be Heard:
No items were brought forth at this time.
5) Consent Calendar:
A - Approve minutes of the November 28, 2007 Authority Meeting.
B - Ratify – December 2007 financial statement and authorize payment
of the monthly bills.
C - Ratify – The custodian of record for 2008 Authority records shall be
James Anderson and all records shall be stored at 2350 Airport Road,
Colorado Springs, Colorado, 80910.
D - Ratify – The System Manager is hereby appointed Budget Officer for
the year 2008.
E - Ratify – The System Manager is hereby appointed Safety Officer for
the year 2008.
F - Ratify – The locations for posting of the agenda for Authority
meetings are: Colorado Springs Fire Department, Teller County
Sheriff’s Office, 9-1-1 Administration building and the 9-1-1 website.
G - Approve the January 2008 financial statement and authorize payment
of the monthly bills.
Motion was made by Paul Zani to approve the consent calendar; second by
Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
6) Report by the System Manager:
Mr. Anderson had included one additional item, an article
regarding a dispatcher
from out of state being found guilty of negligence for not sending help when a
young boy kept calling 9-1-1. He also invited everyone to take a look at the 9-1-1
museum in the lobby when they had a chance.
7) Approve Authority Resolutions:
A - Resolution 08-01, A RESOLUTION RECOGNIZING THE PAST
SERVICE OF TIM SULLIVAN TO THE EL PAS0 – TELLER COUNTY
ENHANCED 9-1-1 AUTHORITY.
Motion was made by Bud Silloway to approve the resolution; second by
Paul Zani.
Mr. Sullivan was not present to receive his award.
Motion passed on a roll call vote with 6 ayes and 3 not present.
B - Resolution 08-02, A RESOLUTION RECOGNIZING THE PAST
SERVICE OF DAVID FELICE TO THE EL PASO – TELLER COUNTY
ENHANCED 9-1-1 AUTHORITY.
Motion was made by Paul Zani to approve the resolution; second by
Ron Gibson.
Mr. Felice was not present to receive his award.
Motion passed on a roll call vote with 6 ayes and 3 not present.
C - Resolution 08-03, A RESOLUTION RECOGNIZING THE PAST
SERVICE OF MANUEL NAVARRO TO THE EL PASO – TELLER
COUNTY ENHANCED 9-1-1 AUTHORITY.
An award of appreciation was given to Chief Navarro.
Motion was made by Michael Gower to approve the resolution; second by
Paul Zani.
Motion passed on a roll call vote with 6 ayes and 3 not present.
D - Resolution 08-04, A RESOLUTION HONORING MARY KING AS
THE TELECOMMUNICATOR OF THE FOURTH QUARTER OF
2007.
Mr. Weller presented the award to Mary King.
Motion was made by Bud Silloway to approve the resolution; second by
Michael Gower.
Motion passed on a roll call vote with 6 ayes and 3 not present.
E - Resolution 08-05, A RESOLUTION HONORING LYNN HART AS THE
TELECOMMUNICATOR OF THE YEAR 2007.
Mr. Weller presented the award to Lynn Hart.
Motion was made by Bud Silloway to approve the resolution; second by
Ron Gibson.
Motion passed on a roll call vote with 6 ayes and 3 not present.
8) Reports by Standing Committees:
A - CAD Users Group
Mr. Anderson reported that
the CSPD RCAD project is close to
completion. Liz Brown and Tina Young are currently
working on a policy
governing the use of the CAD2CAD interface. There is still one
final issue between Hitech and TriTech but it is expected to be
resolved within 30 days.
B - PSAP Managers Committee
Liz reported that the CAD2CAD policy is being worked on and that
the next meeting is being held in February. After the regular meeting
there will be a class taught by Jim Anderson on PSAP Manager’s
responsibilities and expectations. It was also mentioned that the CISM
class will be offered in September/October at Gold Hills.
9) Old Business:
A - Generator Update
An information packet had been distributed to the Authority. Mr.
Anderson stated that it appears to have cost the City $36,000 to move
and re-install the generator. Since the Authority policy states that any
equipment valued over $5000 cannot be “gifted” and since the estimated
value of the generator was $20,000 to $25,000 there must either be a bid
process or compensation must be paid. Since there have been no other
interested parties it was agreed that compensation needs to be made.
A motion was made by Paul Zani that the City of Colorado Springs be
invoiced for the fair market value of the generator ($10,000) with
substantiating documentation from legal; second by Michael Gower.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
10) New Business:
A - Election of Authority Officers.
Mr. Weller opened nominations for the office of
Chairman.
A motion was made by Paul Zani to nominate Robert Weller; seconded by
Bud Silloway.
Bud Silloway made a motion to close nominations; second by Michael
Gower.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
Chairman – Robert Weller
Mr. Weller opened nominations for the office of Vice-Chair.
A motion was made by Robert Weller to nominate Paul Zani; second
by James Grayson.
Bud Silloway made a motion to close nominations; second by Michael
Gower.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
Vice-Chair – Paul Zani
Mr. Weller opened nominations for the office of Secretary.
A motion was made by Bud Silloway to nominate Michael Gower; second
by Ron Gibson.
James Grayson made a motion to close nominations; second by Ron
Gibson.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
Secretary – Michael Gower
Mr. Weller opened nominations for the office of Treasurer.
A motion was made by Ron Gibson to nominate Pete Carey; second
by James Grayson.
Bud Silloway made a motion to close nominations; second by Ron
Gibson.
Motion passed unanimously on voice vote by the 6 Authority Members
present.
Treasurer – Pete Carey
In other business, it was discussed that since the March board meeting
falls during “spring break” it might be beneficial to move the meeting up a
week so that more Authority members will be able to attend. That item
will be placed on the February agenda for discussion and a vote.
11) Executive Session:
Executive session was entered into at 3:05 PM
“Determining positions relative to matters that may be subject to negotiations; developing strategy for negotiations; and instructing negotiators.”
Regular Session reconvened at 3:55 PM
Motion was made by Michael Gower to direct the System Manager to continue
to contract with Contact One to provide services at an appropriate cost to
maintain the GIS database and continue to pursue finding full time GIS
personnel; second by Bud Silloway.
Motion passed unanimously on voice vote by the 6 Authority Members present.
12) Adjournment:
A motion was made by Ron Gibson to adjourn the meeting; seconded by Bud
Silloway.
Meeting was adjourned at 3:56 PM.
Submitted for Approval By:
Michael Gower, Authority Secretary