Number: 6.0

 

 

Date Issued: May 20th, 2003

 

Date Effective: June 1st, 2003, 2003

 

Subject:          Emergency Responder Map Book

 

Policy:             The Enhanced 9-1-1 Authority shall follow a standardized procedure for offering Emergency Responder Map Books and Updates to the Police, Fire and EMS agencies of El Paso and Teller County.

 

Purpose:        To provide all personnel with the necessary understanding of how the Emergency Responder Map Book is prepared, published and updated.

 

Procedure:

 

  1. Updates of street centerline and other shape file layer information will be continually updated at the El Paso – Teller 9-1-1 Administrative Offices.
  2. Response agencies will receive an initial set of unbound map pages in the number as specified by the appropriate person within their department.
  3. A representative of the response agency will be required to sign an acknowledgement form upon receipt of the maps requested. The purpose of this form is:
    1. Acknowledge the actual receipt of the number of map book pages requested.
    2. Acknowledge that the map pages are to be used for emergency response and emergency planning only.
    3. Each set of map pages carries the following: “The El Paso – Teller 9-1-1- Authority makes no warranty or guarantee as to the accuracy or reliability of the information contained herein, and shall not be liable for errors or for any damages that may result from the use of the information. Any download for commercial intent or resale of the information is prohibited, except in accordance with a sublicensing agreement, and will be enforced in accordance with approved County policies and Colorado State Law. Please be advised that any disputes regarding the mapping of this data will be referred to the originating sources of the data”.
    4. Acknowledge that the map data is for the use of the agency and is not to be shared with unauthorized agencies.
  4. The GIS department of the El Paso – Teller County E9-1-1 Authority will maintain a current email address list of the agencies for the purpose of advising them when map page updates are available on the Authority web site.
  5. All participating agencies will download and print the required updated pages that affect their agency. Downloading and printing of the updated pages is the sole responsibility of the agency.
  6. Participating agencies can request the Authority office to print additional map books, however the following fee will be invoiced:
    1. Complete El Paso or Teller County map books will be produced at a cost of $25.00 per book.
    2. District maps and other map pages will be produced at a cost of $5.00 for up to 25 pages and $10.00 for 26 pages and above.
  7. Responders are the front line personnel who know when changes and additions are required in the map pages and are encouraged to contact the Authority office in a timely manner with those updates.